HCC - Mayors Office - Invite the Mayor to your event

Invite the Mayor to your event

Your details

Privacy statement

We collect personal information as part of this form so we can process your invitation and communicate with you about whether the Mayor will be attending.

We collect:

Your name
Your email address
Your phone number

This information will only be used to communicate with you about this event invitation and will be stored according to the Hutt City Council privacy policy.

The Mayor would love to attend your event. As the Mayor's diary is often very full, we recommend sending your invitation at least six weeks in advance—the more notice you can give us, the better.

First Name *

Last Name *

Email Address *

Phone number *

Please attach invitation or event files

Browse

Event details

Event name *

Event date and time *

Mayor's arrival time *

Mayor's departure time *

If the Mayor is unavailable are you happy for this invitation to be extended to the Deputy Mayor or another Councillor?

YesNo

Event summaryPlease provide your run sheet no less than five (5) working days before the event

Expected attendance numbers

Media presence

YesNo

Are any other VIP guests being invited to this event?

Venue details

Contact person prior to event

Name

Phone

Who will meet the Mayor when he arrives?

Name

Phone

Venue name

Event venue address

Street address

Suburb

City

Postcode

Parking instructionsPlease ensure there is a reserved clearly marked park for the Mayor which is easily accessible for both entry and exit.

What equipment is available at the venue?

LecturnPowerpoint facilitiesMicrophone

Speaking details

Please describe the speaking format

Speech length

Important points you would like the Mayor to acknowledge *e.g. Key messages, background information or topics you would like covered

Who should the Mayor acknowledge in his speech?

Who else has been invited to speak at this event?Please list their names and what they have been invited to speak about